Mining Indaba 2010 Shipping Forms

SHIPPING FORMS AND INSTRUCTIONS

Below are links for downloadable forms that MUST be completed in order to ship to Mining Indaba 2010. To download a form right click on the icon and choose Save Target As or Save File As and save to your desktop.

Please make sure to read the instructions carefully for each form. If you have any questions or require assistance in filling out a form please contact a Global Events Management representative who will assist you.

Commercial Invoice
(Booth Exhibits - Temporary)

Commercial Invoice
(Booth Exhibits - Permanent)

Media Table Invoice

Bag Inserts Invoice

ALL shipments being sent to Mining Indaba 2010 will require a Commercial Invoice. To ensure a swift
Customs Clearance please use this Commercial Invoice form as it is formated to comply with South
African Customs. Please choose the Commercial Invoice that fits your shipment. (Remember: If you are shipping
both temporary cargo (ie. portable display booth, machinery, etc) AND permanent cargo (ie. giveaways,
literature, brochures) you need to download separate forms.

YOU MUST COMPLETE SEPARATE INVOICES FOR YOUR TEMPORARY AND
PERMANENT CARGO!

When completing your invoice please take careful note of the following:

EACH item you are shipping MUST be itemized on your invoice and a value assigned.
South African Customs does not accept a value of 0. Your value must be a realistic one.
If your item has a serial number you must include this number on your invoice.
Please provide INDIVIDUAL weights for each item you are shipping.
Country of Origin of each item must be listed.
Give away items must be broken down and the exact quantities and proper values must be assigned.

IMPORTANT NOTE FOR MEDIA TABLE SHIPMENTS!

When preparing your invoice you MUST declare each box with a value of US$ 50.00.

IMPORTANT NOTE FOR BAG INSERT SHIPMENTS!

When preparing your invoice you MUST declare each box with a value of US$ 30.00.
If you are sending printed matter, literature, hand outs,leaflets describe them as BROCHURES on the invoice.

Certificate Of Origin

It is highly recommended that all shipments be accompanied by a Certificate of Origin. Currently, the South
African SARS Act has not been fully instituted but Customs officials are now stopping shipments and doing
spot checks to ensure that a Certificate of Origin has been included in the documentation.

In order to avoid any delays with the Customs Clearance of your shipments Global Events Management urges
you to complete the attached Certificate of Origin. Please contact a Global Events Management representative
to assist you with completing this document.

ISO - International
Shipping Order Form

ALL exhibitor's shipping with Global Events Management MUST include an ISO - International Shipping
Order Form. This form provides us with key information such as:

When and where to pick up your shipment.
Who your on site representative is and contact information for same.
Whether or not you will require insurance on your shipment.
If you anticipate a return shipment.
How you will be paying for the shipping charges.
Bill to address and contact information.

No shipments will be sent out without an ISO Form on file.

RSO - Return
Shipping Order Form

Global Events Management recommends that all exhibitor's who plan on returning or transferring their shipment
after Mining Indaba 2010 fill out the RSO - Return Shipping Order Form. This will help us pre-book your
return shipment and help speed up the return process. Exhibitor's who pre-book their return shipments will be
sent special labels that can be affixed to the cargo after the event is over. Please keep in mind that all items
entered into South Africa on a temporary basis must be either exported out of the country or imported into
South Africa on a permanent basis with the applicable duties / taxes paid. Note that some items may NOT be
imported into South Africa without an import permit. Temporary items cannot be discarded / abandoned after
the event.