Shipping Website for Mining Indaba 2012

February 7 - 9, 2012 CTICC, Cape Town, South Africa

Shipping Forms & Instructions

 



Shipping Forms and Instructions
⇓ Below are links for downloadable forms that MUST be completed in order to ship
to Mining Indaba 2012. To download a form right click on the icon and choose
Save Target As or Save File As and save to your desktop.

Please make sure to read the instructions carefully for each form. If you have any questions or require assistance in filling out a form please contact a Global
Events Management representative who will assist you.
   
 

Freight Quote Request Form ⇓
Freight Quote Request Form ⇐ Please click on the "Freight Quote Request Form" link or icon to the left to download a Freight Quote Request Form.  You may find this Form on the right
hand sidebar as well.
Freight Quote Request Form  
   
 

Commercial Invoices ⇓

⇐ ALL shipments being sent to Mining Indaba 2012 will require a Commercial
Invoice. To ensure a swift Customs Clearance please use this Commercial
Invoice form as it is formated to comply with South African Customs. Please
choose the Commercial Invoice that fits your shipment.  Remember: If you are
shipping both temporary cargo (ie. portable display booth, machinery, etc) AND permanent cargo (ie. giveaways, literature, brochures) you need to download separate forms.
Commercial Invoice
(Booth Exhibits - Temporary)
YOU MUST COMPLETE SEPARATE INVOICES FOR YOUR TEMPORARY AND
PERMANENT CARGO!
When completing your invoice please take careful note of the following:

  • EACH item you are shipping MUST be itemized on your invoice and a value assigned. 
  • South African Customs does not accept a value of 0. Your value must be a realistic one.
  • If your item has a serial number you must include this number on your invoice. 
  • Please provide INDIVIDUAL weights for each item you are shipping.
  • Country of Origin of each item must be listed.
  • Give away items must be broken down and the exact quantities and
    proper values must be assigned.
Commercial Invoice
(Booth Exhibits - Permanent)
 

Media Table Shipments ⇓
⇐ IMPORTANT NOTE FOR MEDIA TABLE SHIPMENTS!
  • When preparing your invoice you MUST declare each box with a
    value of US$ 50.00. 
Media Table Invoice  
   

Bag Inserts ⇓
⇐ IMPORTANT NOTE FOR BAG INSERT SHIPMENTS!
  • When preparing your invoice you MUST declare each box with a
    value of US$ 30.00. 
  • If you are sending printed matter, literature, hand outs, leaflets
    describe them as BROCHURES on the invoice.
Bag Inserts Invoice  
 
 

Certificate of Origin ⇓
⇐ It is highly recommended that all shipments be accompanied by a Certificate of Origin. Currently, the South African SARS Act has not been fully instituted but Customs officials are now stopping shipments and doing spot checks to
ensure that a Certificate of Origin has been included in the documentation.

In order to avoid any delays with the Customs Clearance of your shipments Global Events Management urges you to complete the attached Certificate of Origin.
Please contact a Global Events Managementrepresentative to assist you with completing this document.
Certificate Of Origin
 
 
 
 
 

International Shipping Order Form ⇓
⇐ ALL exhibitor's shipping with Global Events Management MUST include an
ISO - International Shipping Order Form. This form provides us with key
information such as:

    • When and where to pick up your shipment.
    • Who your on site representative is and contact information for same.
    • Whether or not you will require insurance on your shipment.
    • If you anticipate a return shipment.
    • How you will be paying for the shipping charges.
    • Bill to address and contact information.

No shipments will be sent out without an ISO Form on file.
ISO - International
Shipping Order Form
 
   

Return Shipping Order Form ⇓
⇐ Global Events Management recommends that all exhibitor's who plan on
returning or transferring their shipment after Mining Indaba 2012 fill out the RSO - Return Shipping Order Form. This will help us pre-book your return shipment and help speed up the return process.  Exhibitor's who pre-book their return
shipments will be sent special labels that can be affixed to the cargo after the
event is over.

Please keep in mind that ALL items entered into South Africa on a temporary
basis MUST be either exported out of the country or imported into South Africa on
a permanent basis with the applicable duties / taxes paid. Note that some items
may NOT be imported into South Africa without an import permit. Temporary items CANNOT be discarded / abandoned after the event.
RSO - Return
Shipping Order Form
 
 
 
 
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Links

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  • About Us
    Global Events Management is the go-to resource for full service event logistics. Our team of detail-driven professionals has more than two decades experience in managing and directing the smooth flow of exhibits, products, and collateral materials to and from events of every size and type at locations around the world...
  • Our Services
    From point-of-origin to final destination and return or disposition, Global Events Management offers a full range of event logistics services... All designed to meet your specific needs and requirements...
  • Our Commitment
    At Global Events Management, we realize that we're not just shipping and coordinating the flow of exhibits and allied materials from point of origin to final destination, we're helping you open and expand new markets, introduce new products, and extend the recognition and reach of your company to new prospective customers...